Kingsley Parish Council
Annual Meeting
Thursday 18th May 2023, 7.30pm
Kingsley Centre. Forge Road, Kingsley GU35 9ND
Dear Councillor,
You are hereby summoned to attend the Annual Meeting of Kingsley Parish Council on Thursday 18th May at the Kingsley Centre at 7.30pm.
Pamela Hibbins Clerk
9th May 2023
AGENDA
1. Election of Chair of the Council for 2023/2024 and Declaration of Acceptance of Office
2. Election of Vice Chair of the Council for 2023/2024
3. Chairman’s Announcements
4. Apologies for Absence
5. Declarations of Acceptance of Office
6. Declarations of Interest & Dispensation Requests
7. Approval of Minutes of the meeting held on 27th April 2023 and any matters arising
8. District Councillor Report – To hear a report from District Councillors
9. Public Question Time – Meeting adjourned for 15 minutes to hear public questions
10. Confirm Council leads for the following:
a) Planning
b) Allotments
c) Trees
d) Transport, Highways & Road Safety
e) St Nicholas Church
f) St Nicholas Cemetery
g) Commons, Village Greens & Rights of Way
h) Upper Green and playground
i) Lower Green and Footpath 6
j) Community Engagement
k) Defibrillator
l) Speed Indicator Device
m) Parish Plan
n) Lower Green
11. Appoint councillors as representatives to any outside bodies and agree reporting terms to Council
12. Review of Council’s Procedures – To agree council policies and procedures to include Standing Orders, Financial Regulations, Publication Scheme, FOI requests, GDPR & press/media, Code of Conduct, Risk Assessment, Health and Safety Policy, Protection Policy, GDPR, ICO Model Publication Scheme
13. Meeting dates for 2023/2024 – To agree dates for the forthcoming year
14. Planning Applications:
a) Update on existing planning applications & current planning matters:
b) Discuss and agree a response to the following planning application:
60042 HSE Rose Folly, Sandy Lane, Kingsley, Bordon, GU35 9NH
Detached garden outbuilding to replace existing shed
Deadline 19th May 2023
31599/003 Hartington House, Farnham Road, Bordon, GU35 0QP
Detached dwelling
Deadline 19th May 2023
15 Finance
a) To approve payments included on Payment Schedule
b) To receive a financial report from the Clerk
c) To approve Annual CIL overview
16 Insurance – To review the cover provided in the current long term (3 year – end 01/06/2024) agreement with Zurich.
17 Upper Green – To discuss and agree works.
18 Agenda items for next meeting – To suggest items for inclusion at the next Council meeting
19 Date of next meeting