Kingsley Parish Council
Parish Council Meeting
Wednesday 28th April 2021 8.00pm
Via Zoom conference call
(Meeting ID: 868 2496 4042, Passcode: 805422)
Dear Councillor,
You are hereby summoned to attend a meeting of Kingsley Parish Council on Wednesday 28th April 2021 via Zoom at 8.00pm.
P.Hibbins
Clerk, 19th April 2021
AGENDA
1. Chairman’s Announcements
2. Apologies for Absence
3. Declarations of Interest & Dispensation Requests
4. Approval of Minutes of the Parish Council Meeting held on 24th March 2021 and any matters arising
5. District Councillor Report – To hear a report from the District Councillors
6. Public Question Time – Meeting adjourned for 15 minutes to hear public questions
7. Planning Applications:
a) Update on existing planning applications & current planning matters:
Planning Appeal APP/M1710/W/21/3269644.
53722/002 Stannards, Grooms Farm Lane, Frith End, Bordon, GU35 0QR
Change of use of existing detached summerhouse into holiday let.
Deadline 18th May 2021
b) Discuss and agree a response to the following planning application:
58934 Land East of, 14 Dean Field, Kingsley, Bordon
Change of use of land to use as a residential caravan site for 2 gypsy families, each with 2 caravans including no more than one static caravan/mobile home with the laying of hardstanding and 2 amenity buildings (additional information – Habitat Regulations Assessment, received on 01/04/2021, amended plans received on 09/04/2021 and percolation test received on 13/04/2021).
Deadline 28th April 2021
27396/054 Old Park Farm, Forge Road, Kingsley, Bordon, GU35 9LU
Variation of condition 3 of 27396/038 – To allow for the existing 8 external lights currently being used on site as per the position shown on site plan and the specification provided
Deadline 18th May 2021
32607/006 Frith End Farm, Frith End Road, Frith End, Bordon, GU35 0QZ
Two storey & single storey extension to sides, porch to side following demolition of porch to front
Deadline 6th May 2021
57573/004 Land and Buildings South of Kingsley Tennis Centre, Forge Road, Kingsley, Bordon
Change of use to tourism and the stationing of 3no. shepherds huts for visitor accommodation
Deadline 18th May 2021
26242/068 Former Dean Farm Golf Course, Forge Road, Kingsley, Bordon, GU35 9NG
Provide gated access to two separate parcels of land from Forge Road
Deadline 19th May 2021
57773 Boucheron The Old Rectory, Forge Road, Kingsley, Bordon, GU35 9ND
Two storey detached outbuilding within the curtilage of an existing Dwellinghouse to provide Workshop accommodation in connection with the running of an Antique Furniture Restoration Business, along with associated vehicular access and parking. Existing (shared) access to be retained. Change of use of land on which the proposals are to be sited, from C3(a) Single Family Dwellinghouse to E (g)(iii) Industrial processes which can be carried out in a residential area without detriment to its amenity.
Deadline 19th May 2021
8. Internal Audit Report – To note the contents of the internal audit report prepared by Do the Numbers Ltd and agree any actions required by the Council
9. Annual Return & Governance Statements 2020/2021
a) To note the Annual Internal Audit Report signed by the Internal Auditor
b) To consider & agree responses to the Accounting Statements in Section 1 and approve Section 1
c) To approve the Accounting Statements in Section 2
d) To confirm the dates for the exercise of public rights to inspect accounting records to be Monday 15th June to Friday 24th July 2021
10. Finance:
a) To approve payments included on Payment Schedule
b) To receive a Financial Report from the Clerk and note quarter 4 payments and receipts summary and end of year finances.
11. Asset Register – To update and confirm the inventory of land and assets owned by the Parish Council
12. Insurance Cover- To review the cover provided in the current long term agreement with Zurich
13. CIL Neighbourhood Portions – To consider and agree if the council would like to receive payment of the Neighbourhood Portion.
14. Grants requests – To be considered and agree actions.
15. Code of Conduct: To consider and adopt an updated Code of Conduct based on the EHDC adopted code.
16. St Nicholas Cemetery – To review, update and confirm cemetery fees.
17. The Green Room School – To discuss and agree any tasks that the Duke of Edinburgh students could conduct for the parish council.
18. Lengthsman scheme- To consider and agree tasks to add to the Lengthsman list.
19. DELEGATION SCHEME IN RESPONSE TO COVID-19 OUTBREAK: To consider a resolution to adopt an interim measure as follows:
In response to the government decision not to extend the regulations to allow Parish and Town Councils and Parish Meetings to meet remotely and in accordance with the HALC recommendation that council meetings are kept to a minimum from 7th May until 21st June and to update the delegation scheme before 7th May to ensure that key decisions can be made during this period, including managing the signing of the AGAR, the Clerk shall have delegated authority to make decisions on behalf of the Council where such decision cannot reasonably be deferred and must be made in order to comply with a commercial or statutory deadline. This will be carried out where possible by consultation with Members by email or telephone. The Clerk will further consult with the Chair for guidance as necessary. The delegation does not extend to matters expressly reserved to the Council in legislation or in its Standing Orders or Financial Regulations. Any decisions made under this delegation must be recorded in writing and must in published in accordance with the relevant regulations. This delegated authority ceases upon the first meeting of the Council after the Council meeting at which the delegation was put in place.
20. Parish Assembly – To confirm in light of the above the Annual Parish Assembly date.
21. Agenda items for next meeting – To suggest items for inclusion at the next Council meeting
22. Date of next meeting